Technician, Procurement, Campus Store

Guilford Technical Community College   Jamestown, NC   Full-time     Mechanic/Technician
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Posted on May 27, 2020

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The Procurement Technician is responsible for overseeing the textbook and supplies adoption process. Responsibilities include securing textbook orders each semester from faculty for the campus stores. Responsible for managing the many aspects of the textbook management system including editing, data entry, gathering adoptions, reporting, and sourcing books from numerous wholesalers and publishers. Also responsible for procuring different supplies, kits, uniforms and technology items for resale to students in support of programs. The Procurement Technician is also responsible for providing excellent customer service to our students and faculty.

Duties/Functions

• Procures course materials and supplies for the campus stores; communicates with faculty by phone, email, and office visits to complete textbook adoptions; researches book addition changes/new book titles and ensures accuracy and timely completion

• Enters orders into inventory management system, meets with vendors, researches products and places purchase orders

• Meets with faculty to determine specific tools, kits, uniforms and technology items the stores can offer to support their program.

• Obtains and analyzes past buyback history to set retail buyback limits

• Performs aggressive search tactics for used books via “want listing” from used book wholesalers

• Assists in planning, executing and reporting the daily and end of term buybacks and coordinates with appropriate store staff

• Assists the shipping and receiving personnel to determine the appropriate course materials to be returned to publishers, distributors and wholesalers

• Provides back up support for Accounts Payable/Receivable Clerk and the other positions

• Researches future course material technology trends and serves as a resource for faculty on information relating to publishers, course content and other questions and concerns

• Provides coverage for all Campus Stores as needed

• Works closely with the Assistant Manager to resolve invoice payment questions

• Accepts, receipts and verifies for deposit all cash, checks or other negotiable instruments in payment of books, supplies, sundries, tuition, fees other miscellaneous income as applicable

• Maintains the campus store in a neat, clean and orderly manner, including keeping shelves well stocked with books, supplies, general merchandise, food and drink and some sundry items including pricing all merchandise

• Assists with the campus stores annual inventory

• Participates on college committees and attends college meetings and activities

• Schedules and participates in staff development activities that will improve job skills and enhance overall job performance

• Adheres to the college’s time and attendance policy

• Attends annual local, state and national college bookstore buying shows, tradeshows and conferences as needed

• Performs all duties as assigned by supervisor

Difficult Challenges

• Keeping abreast of trends and changes in the text industry and communicate them consistently to upper management

• Analyzing the performance/sell through of millions of dollars’ worth of inventory. This position uses analytical tools in the database management program, Booklog, to calculate margin, pull sales history, sales trends, stock performance and many other data points

• Taking the lead on all faculty course material orders, and working directly with faculty by attending meetings, conference calls, and meetings one on one with GTCC faculty

• Attends tradeshows and conferences to place purchase orders, learn more about industry trends, serve on association committees and present information to colleagues in the industry

Contacts

• Daily: Procurement Technicians regarding informational updates

• Daily: faculty regarding informational updates, negotiating

• Daily: publisher representatives re course material adoptions, requirements, deadlines, negotiating

• Daily: Retail Services Manager and Assistant Manager – Campus Store regarding informational updates, questions, discussions, advice

• Quarterly: department chairs and deans regarding informational updates

Education Required

• Associate’s degree from a regionally accredited post-secondary institution

Education Preferred

• Bachelor’s degree in business or accounting from a regionally accredited post-secondary institution

Experience Required

• Two to five years of experience working in a business or retail environment with preference given to experience working in a college/university retail operation

Experience Preferred

• Experience with BookLog software preferred; other database project management experience helpful

KSA Required

• General understanding of purchasing and inventory control principals in a public agency setting

• Knowledge of computers and proficiency with the most current network applications used by the college including Microsoft Excel, Word, PowerPoint and email

• Knowledge of college, system-wide, federal, state and local regulations, policies and procedures as it pertains to the area of responsibility

• Knowledge of safety procedures as well as a high degree of attention needed to ensure safe working conditions are maintained and to prevent injury to self and others

• Ability to work with automated and manual accounting/records systems

• Knowledge of basic math and the ability to make simple arithmetic calculations

• Strong partnership skills to work with varying departments and interests

• Ability to keep accurate, detailed records in an organized manner and maintain an appropriate level of documentation for audit reviews

• Ability to work additional hours or alter work schedule to accommodate the timely completion of assigned job tasks

• Flexibility in providing back-up assistance for various departmental areas as needed

• Demonstrates and models the college’s employability skills: adaptability, communication, information processing, problem solving, responsibility and teamwork

• Ability to establish and maintain effective working relationships with co-workers, faculty/staff, administration and general public

• Demonstrated positive customer and quality focus by exercising human relations skills such as tact, diplomacy and professionalism

• Strong work ethic with the ability to use good judgment, identify alternative courses of action and perform assigned tasks with the appropriate level of direction and supervision

KSA Preferred
Department/Job Specific Requirements

• Acceptable criminal background check

• Acceptable credit history report

• Possession of or the ability to obtain a valid NC state driver’s license required. Must have and maintain a good driving record

The following (compliance) training is required and must be completed within the first 30 days of hire with annual refresher training thereafter:
• Ethics
• Safety/Shooter on Campus
• Personal Information Protection Training (PIP)
• Anti-Discrimination/Harassment & Title IX
• Other training may be required as determined applicable.

Physical Demands

• Physical Activity: Primarily sitting
• Environmental Hazard(s): <15%
• Lifting: 20<→50lbs.

Posting Type: Staff